Overview
From $46,306 to $56,743 Annually
110 State Street
Albany, NY 12236
Minimum Qualifications
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.
- Two years of full-time business or human resources office experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.
OR
- Thirty semester credit hours of college-level study AND one year of the experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.
OR
- Sixty semester credit hours of college-level study may substitute for two years of experience.
NCP Notes
If the number of interested candidates who meet the promotional qualifications is more than three, the agency; at its discretion, may nominate one or more of the candidates for a provisional promotion under the provisions of Section 65 of the Civil Service Law.
Duties
- Assists with the State’s payroll process.
- Identify weaknesses in business practices.
- Provide recommendations for corrective action.
- Directly responsible for the daily processing and entering of garnishments received.
- Opens, reviews, sorts, and scans incoming mail for data entry/distribution.
- Work directly with garnishment vendors to ensure electronic files and payments are exchanged accurately and on time.
- Assist with documentation of internal garnishment business processes.
- Work with other sections to successfully complete the payroll calculation and confirm process.
- Reviews and audits payroll transactions for accuracy, the majority of such related to Garnishments.
- Analyze data, process transactions, and resolve complex auditing problems.
- Run queries and initiate post audit review of transactions.
- Provide assistance to other audit staff and customers and determine corrective action for audit problems.
- Provide payroll information to State agencies, Attorneys and Civil Court Officers.
- Provide all NYS agencies with basic salary information via telephone and email. Research and analyze salary history records.
- Answer Information Subpoenas.
- Determine appropriate courses of action and answers in relation to e-mails received in the customer service mailbox.
- Assist other sections within Deductions as necessary.
- Provide support with data entry, analysis, running/processing queries, written documentation, and research as needed.
Knowledge, Skills and Abilities
- Excellent analytical and organization skills
- Excellent oral and written communication skills
- Detail orientated, and produces an accurate and timely work product
- Works well independently and in a team environment
- Ability to respond to written inquiries and telephone calls from NYS employees, NYS agencies and vendors
- Ability to analyze and review weekly deduction query results
- Ability to prepare timely, accurate, thoughtful deduction related research
- Ability to locate, research, communicate and document any discrepancies or unusual circumstances
- Ability to reconcile complex business reports and identify discrepancies
- Ability to empower and engage staff, provide training, coaching and guidance to develop employees
- Ability to assess multiple competing priorities
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #02044-JCF on your cover letter for proper routing.